Registering MOF Account
The Malaysian Ministry of Finance (MOF) has two categories of supplier accounts for businesses looking to transact with the Federal Government for goods and services:
Contractor: Contractors can provide goods and non-consultant services to the Federal Government for contracts valued at RM20,000 or more. They can also transact with other government entities such as state governments, statutory bodies, government-linked companies, and local authorities.
Consultant: Consultants can provide consultant services to the Federal Government for contracts valued at RM20,000 or more.
MOF Account Registration Eligibility and Requirements
Supplier Participation: Suppliers who are already registered with the Ministry of Finance (MOF) can directly participate in the supplier selection process for contracts.
Professional Body Registration: Professional bodies seeking new MOF Account registration as contractors must be registered with the Companies Commission of Malaysia (SSM). Company information must be registered with SSM under business types ROB or ROC. Any changes require updating with SSM first.
Validity and Renewal: The MOF Registration Certificate is valid for three (3) years from the registration date. Renew your registration within six (6) months before expiry to avoid interruption in government procurement participation. Failure to renew within one year after expiry will result in automatic removal from the ePerolehan database and registration revocation.
Category Limits: New or renewing companies can register for a maximum of thirty (30) category codes. Only categories relevant to the company's nature of business, as registered under its organizational law, are allowed.
Active Bank Account: Companies must have at least one active current account under their name for registration and payment purposes when transacting with the government.
Digital Certificate: The Supplier Administrator (first user) dealing with the Federal Government in the ePerolehan system will receive a free digital certificate for the first three years. Subsequent additional users will be charged for renewal and application of digital certificates.
Companies must be solvent and not undergoing liquidation or dissolution.
Company owners/directors cannot be registered in the same categories across multiple companies.
A maximum of ten (10) authorized personnel can manage registration and procurement matters.
These personnel must be free from bankruptcy or criminal convictions.
MOF Registration Terms and Conditions
Product/Service Information and Pricing:
Companies must upload at least one catalog with the ACTUAL PRICE EXCLUDING GOODS AND SERVICES TAX (GST) for supplies and non-consultancy services. Procurement will be based on these prices, with GST added later if applicable. Failure to adhere to listed prices may result in disciplinary action.
Service Fee Rates:
Service fees are applied to all transactions:
0.8% with a maximum of RM9,600 for one-time payment transactions of RM1.2 million or more.
0.4% with a maximum of RM4,800 for transactions of RM1.2 million or more with multiple payments based on a schedule.
Service fee rates are subject to change based on current regulations.
Benefits of ePerolehan
ePerolehan, Malaysia's online procurement system, offers several advantages to both government agencies and suppliers:
For Government Agencies:
Efficiency and Transparency: Streamlines the procurement process, reducing paperwork and increasing transparency.
Cost Savings: Promotes fair competition among suppliers, potentially leading to cost savings for the government.
Improved Accountability: Ensures a clear audit trail, enhancing accountability and reducing corruption risks.
Access to a Wider Supplier Base: Connects government agencies with a larger pool of potential suppliers, both local and international.
Data-Driven Decision Making: Provides valuable data and analytics to support informed decision-making.
For Suppliers:
Increased Visibility: Offers a platform to showcase products and services to government agencies.
Fairer Competition: Levels the playing field by providing equal opportunities to all eligible suppliers.
Reduced Paperwork: Simplifies the tendering process, reducing administrative burdens.
Improved Access to Government Contracts: Increases the chances of securing government contracts.
Enhanced Efficiency: Streamlines communication and collaboration with government agencies.
Overall, ePerolehan aims to modernize government procurement, making it more efficient, transparent, and accountable for both government agencies and suppliers.
New Supplier Registration with MOF Account
The process for registering a new supplier account with the Malaysian Ministry of Finance (MOF) can vary depending on the specific department or agency you are dealing with. However, here are some general steps that you may need to follow:
Gather necessary information: This includes your company's registration details, tax identification number, contact information, and any other relevant documents.
Submit application: You may need to submit a written application or an online form to the MOF or the specific department you are dealing with.
Provide documentation: You may be required to provide supporting documents, such as copies of your company's registration certificate, tax returns, and financial statements.
Attend interview or assessment: In some cases, you may need to attend an interview or assessment to verify your company's eligibility to become a supplier.
Wait for approval: Once your application and documentation have been reviewed, you will receive a notification regarding the approval or rejection of your supplier registration.
It is important to note that the specific requirements and procedures may vary depending on the MOF department or agency you are dealing with. You can visit the MOF website or contact the relevant department directly for more information.
Processing and Registration Fees
There is a fee of RM450 for new registration or renewal of a supplier account, with a validity period of 3 years.
A non-refundable processing fee of RM 50 is charged for new registrations and renewals. The registration fee of RM400 is payable after the application is approved. Payment is due within 60 days of approval, or registration will be revoked.
How Bestar can Help
Bestar can significantly assist in the process of new supplier registration with the Ministry of Finance (MOF) in Malaysia.
Here's how we can help:
Document Preparation: Bestar can help you gather and prepare all the necessary documents for your supplier registration application, ensuring accuracy and completeness.
Form Submission: We can guide you through the submission process, whether it's online or through physical submission, ensuring adherence to MOF guidelines.
Compliance Guidance: Bestar can provide expert advice on compliance with MOF regulations and requirements, helping you avoid potential pitfalls and delays.
Category Code Selection: We can assist you in choosing the appropriate category codes for your business, ensuring that your services or products align with MOF classifications.
Financial Statement Preparation: If required, Bestar can help you prepare your financial statements in accordance with MOF standards.
Tax Compliance: We can advise you on tax implications and ensure that your registration process is aligned with tax regulations.
Digital Certificate Assistance: Bestar can guide you through the process of obtaining a digital certificate for ePerolehan, a crucial step in transacting with the Federal Government.
Ongoing Support: Even after registration, Bestar can provide ongoing support, assisting with any queries or changes related to your supplier account.
By leveraging Bestar's expertise, you can streamline the supplier registration process, reduce the risk of errors, and increase your chances of a successful registration with the MOF.
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